Schools Bio-Data Registration & Procedures -

Schools Bio-Data Registration & Procedures

Freshers' registration or the so-called bio-data is the first form to be filled by all newly admitted students before they can resume lectures or while in their first semester in school.

The Bio-data is a registration different entirely from the post-UTME or screening registration when you're seeking admission. You've got the admission now and to be documented as a bona fide student, you must do the freshers' registration.

So, how do go about this registration? What are the things required? Can you do it by yourself or you will need the service of a café, CBT center, or your school ICT? Is there any deadline to do the bio-data registration?

These and other related questions will be answered in this post.

Every Newly Admitted Student Must Do Bio-Data Registration

In case you're not sure if the freshers' registration or bio-data is compulsory, generally all newly admitted students are required to fill out this online form before they can be fully recognized as students.

Hence, if you're yet to do yours yet, even though it takes a long time before it closes, you should make sure you meet up before the deadline.

Without this biodata registration, schools generally may not give affected students the "matric number". And it's the matric number that makes you a student.

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A School Registration Form May Be Different From Others

Yes, all schools don't follow the same pattern when collecting their freshers' information for the bio-data database.

Some universities such as the Osun State University (UNIOSUN) will only require their students to come on campus, after being admitted, to submit a few credentials e.g. birth certificate, local government identification, JAMB admission letters, etc. 

After this, they open each student's portal. With that, you're NOT required to fill out another form online to have your own student portal. Once you've done the physical screening, your portal will be activated for you, with the Matric number given.

However, some universities require you to fill, usually a comprehensive form online. The Federal University of Agriculture, Abeokuta (FUNNAB), College of Nursing Sciences, Katsina, Adekunle Ajasin University Akungba (AAUA), University of Ilorin (UNILORIN), Obafemi Awolowo University (OAU), Michael Okpara University of Agriculture Umudike (MOUAU), etc. requires students to fill out bio-data forms online with some credentials scanned and uploaded.

After this, the student portal is activated and a matric number will be given immediately or shortly after verification by the department.

In fact, some universities will adopt a hybrid version of this. Here, you'll be required to do a physical fresher screening, fill out forms and upload documents online. For example, the Federal Polytechnic Offa, Federal University Oye Ekiti, Federal Polytechnic Ede, etc. will require you to visit your department for physical screening while the portal is still open for your online bio-data registration.

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Closing Date For Bio-Data Registration Is More Flexible

I've been contacted by worried students that their schools had warned them to hurriedly do their bio-data registration.

In fact, one student from Adekunle Ajasin University and another from Ekiti State University contacted me - asking when their school bio-data registration would close because students (who were already in school) said it would close sooner.

Well, if the bio-data registration platform or portal has been opened to all new students, you can fill it in too. However, it's nothing to hurry or worry about. Let me explain!

When you're admitted, it's better to resume or visit the school first before you fill out the bio-data form even if it's already opened. These schools, these days, offer admission continually. As such, earlier students might have already reported for physical verification of their credentials before they would do bio-data. If you've not done the physical verification at your department, rushing to do online bio-data is not rational.

I've seen situations where the department rejected admitted students and reprocessed them to other departments. For example, Adekunle Ajasin University, and Ekiti State University.

If these students have already done the bio-data before this bad or good news, they'll have to redo the bio-data (if at all possible). So, why didn't they wait for the first clearance before freshers' online registration?

It's normal to be worried if you're hearing that the form or portal will be closed sooner. In most cases, it's a lie. Bio-data registration portals for freshers are usually left open throughout the first semesters in most schools.

They do these to accommodate everybody - the first, second, third, and other batches. Even after matriculation, freshers' registration continues on many campuses.

The best approach is to wait till you're in school. Attend the departmental physical screening or credential verification. Then, fill out the bio-data form after.

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You Can Register Your Bio-Data Yourself

Luckily, you don't need fingerprint scanning when doing bio-data registration by most schools. Hence, you won't necessarily need the service of a café, school ICT, or CBT center for the registration.

However, a school such as The Polytechnic Ibadan usually requires biometrics/fingerprint scanning during the fresher's registration. Hence, the polytechnic makes that service available at the school ICT and some on-campus cafes/business centers.

In short, on your own and for most schools, you can use your own phone or personal laptop to fill out and submit the bio-data registration form.


While you must be conscious of the mandatory nature of the freshers' registration, it's important to know that you don't have to be too worried about any rumored closing date unless you're reading that from the official platforms- such as the school portal or bulletin board.

While you can do this bio-data registration on your own in most schools, it's essential to visit your department or contact person for physical screening and verification of documents before you will proceed with the registration. This may save you avoidable stress and errors.

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